School board members soon will have a policy in place for retention and disposal of e-mail messages sent and received through the district's e-mail system.

School board members soon will have a policy in place for retention and disposal of e-mail messages sent and received through the district's e-mail system.

Board members Monday night heard a measure to add and amend 11 other board policy items, including student use of electronic devices and cultivating a partnership between families and the classroom.

According to the proposed policy for e-mail retention, "e-mail retention is the responsibility of the individual e-mail user. E-mails sent or received using the district's e-mail service may only be retained for 30 days on the server. This retention is for disaster recovery and not to provide for future retrieval. The district does not maintain a central or districted e-mail archive of e-mail sent and/or received."

The new electronic-equipment policy states that the school board would supply the necessary electronic equipment for students to use in class. Students should not use their own devices, such as cell phones, in class because they "can have the effect of distracting, disrupting and/or intimidating others in the school environment."

If approved, the board also would adopt a new policy to provide some district administrators with wireless communication devices such as cell phones, PDAs and smart phones.

The policy draft states administrators whose jobs require them to spend a considerable amount of time (more than 50 percent of their time) outside the office and that require them to be accessible would qualify to have one of the devices.

They would have to apply to receive a monthly allowance, as specified by the board, to pay for the device.

To read the full copies of the 12 new and updated board policies, sign up and go to yournewalbany.thisweeknews.com.